Deadline: Open until filled.
The Office and Administration Assistant will be a dynamic team member providing direct support to the Senior Bookkeeper and Office Manager. The Assistant will provide a range of office and administrative services to support the organization.
PRINCIPLE DUTIES
Organize and schedule meetings and appointments
Maintain contact lists
Organize, coordinate and maintain the integrity of hardcopy filing system
Accurately enter gifts into SalesForce donor database. This includes pledges, checks, cash, online credit
card gifts, in-kind gifts and matching gifts
Analyze gifts to determine appropriate campaigns, funds, appeals for each gift to be processed
Produce gift receipts and individualized acknowledgement letters for all gifts received in a timely and accurate fashion
Add new constituent records to the database as needed, analyze information and populate all appropriate data fields where information is available
Ensure that “best practices” are observed to maintain database integrity
Provide accurate information to Executive Team related to revenue tracking for special events such as Golf Tournament and Tree Hero Awards
Assist with monthly gift/fund reconciliation with Finance Office
Collect and distribute biweekly timesheets and pay stubs to employees
Assemble board meeting packets and prepare for board meetings as necessary
Assist with vendor relations, invoice inquiry and payment status follow-up emails and phone calls
Assist Office Manager in coordinating maintenance requests throughout facility
Complete purchase orders of office supplies
Perform related duties as assigned
Learn more and apply.