kabul, Kabul PU-AMI
General conditions of employment:
The employee shall abide to this job description, his/her employment contract, PU-AMI Afghanistan National Staff Regulations together with its annexes and attachments, as well as any rules, regulations, internal policy that may be adopted by PU-AMI Afghanistan.
Work relationship
Working under the responsibility of: Head of Mission
Responsibilities and particular assignments :
Overall objective :
Under the direct supervision of the Head of Mission and through a functional link with the Deputy Head of Mission, the Grants Officer is responsible of the drafting of concept papers, proposals, reports, and M&E result presentations. He/she gathers all necessary information on the ongoing projects in order to adequately communicate on PU-AMI’s activities.
Tasks and responsibilities
- Reporting and donor relations: with the validation from HoM and HQ, and jointly with the project managers (defined by HoM), he/she leads the elaboration of all donor documents (concept notes, proposals, interim and final narrative reports, amendments)
- M&E process: under the supervision of HoM and jointly with the Deputy Medical Head of Mission and other project managers, he/she ensures that quality standards are respected in the project implementation, through preparation of monitoring tools, analysis and presentation of the data for reports.
- Visibility and communication: he/she actively contributes to the visibility of donors and PU-AMI within the frame of the projects, and ensures the preparation of external communication tools.
- Representation among external stakeholders, as requested by the HoM.
• Specific objectives and linked activities
1. REPORTING / DONOR RELATIONS
Under the supervision of HoM, he/she is involved in developing a fund-raising strategy, he/she identifies and lobbies with donors and partners and prepares information brochures about PU-AMI activities in Afghanistan.
He/She ensures contractual deadlines for donor reporting, as well as contractual templates, are known and respected by the operational team.
He/She makes sure - with the project managers and head of base (defined by HoM) -that all relevant information and data is collected in a timely and quality manner to be included in the reports.
He/She reports in a timely manner and with an attention to quality to donors (coherence of data, quality of writing, justification of the gaps and variation, measurement of indicators, results and objectives, spelling).
In collaboration with the HoM and other project managers (defined by HoM), he/she prepares all necessary attachments and annexes to the reports.
He/She ensures that final versions of reports and proposals are communicated to the operational team.
• He/She effectively files all documents related to PU-AMI activities in Afghanistan
2. VISIBILITY/ COMMUNICATION
He/She collects and stores information, stories, photos and videos.
He/She ensures that visibility requirements from donors are respected
Under the supervision of HoM and in accordance with HQ communication policy, he/she writes blog notes, website updates or stories.
Under the supervision of HoM and in accordance with HQ communication policy, he/she designs a brochure on the Afghanistan program for dissemination.
He/She collects all relevant information from various sources, including PU-AMI staff, UN sources, MoPH or other stakeholders
3. MONITORING AND EVALUATION
He/She participates in the development of the questionnaires and methodological tools (needed for baseline, follow-up, survey) with the Deputy Head of Mission and controls their adequacy with donor requirement in terms of monitoring and impact measurement
He/She receives the monitoring and evaluation data from the field, verifies it, and presents it in charts, tables and graphs for public, internal use and dissemination.
He/She seeks stories from the field teams and prepares them for publication.
He/She develops and updates village profiles of all partner communities.
He/She establishes highly efficient communicational ties with the field
4. REPRESENTATION
At the request of his/her superior, he/she participates in coordination meetings, health cluster, and is an active attendee of these meetings.
Under the supervision of the HoM, he/she ensures information is efficiently communicated to other stakeholders.
Focus on 3 priority activities relating to the context of the mission
Proposal writing and reporting / preparation of final reports for BPHS/EPHS
Participates in the strategy to develop integrated new programs in 2014 (WASH, nutrition, etc) and write proposals accordingly
Participation in the monitoring and evaluation process